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Candidate Privacy Policy

This notice describes how we use your personal information and your data rights as part of your submission to our career opportunities. This policy does not apply to the use of our Services (please visit our general Privacy Policy for more information) or current employment at Quibi. If you have any questions, please contact us at the email listed below. 

What data do we collect?

We collect and manage your personal information for the application process primarily through our service provider and data processor, Workday, Inc. The data we collect through this process is referred to as “Candidate Data” and includes the following:

Account information - As part of registering, you will need to enter a username, password, email address, and other contact information. You can also use your LinkedIn account or upload a resume (and other documents) to our system, which will import that data into our systems. 

Resume and interview information - We may collect a range of information from you, accounts you connected, or documents you upload to evaluate your eligibility for the role. This may include your name, address, telephone number, personal email address, education history, work history, qualifications, cover letter, transcripts, work samples, compensation expectations, nationality/visa/right to work information and any other information that you choose to provide. In addition, we may use any information that you provide to us during or in connection with the interview process, including assessment results (if applicable).

Referred Candidates - Additionally, our employees and contractors can refer candidates like you. We may store your name, contact information, and other information provided in attempts to reach out to you to begin the application process.

Internet Activity - We may collect your IP address, user agent, and similar information. We and/or our service provider may use cookies to operate our candidate portal.

Reimbursements - We may ask for and collect your financial information to provide you with reimbursements.

Eligibility information - We may collect your passport number and/or a copy of the document, government identification numbers (e.g. social security number), visa or right to work information, and other information as needed to evaluate your eligibility to work in our offices. We may also run criminal or other background checks.

Surveys - We may collect any information that you provide to us through optional feedback surveys.

Equal Opportunity Information - We may ask for more sensitive application information, such as your gender, marital status, age, race/ethnicity, health condition(s), sexual orientation, religion or belief, working patterns and arrangements, caring responsibilities, veteran status, and disability. To the extent we collect this information, it is treated as confidential and not used to determine your eligibility for the position. It is aggregated and used in statistics to help ensure we provide equal opportunity and for reporting in compliance with applicable employment laws. We are an equal opportunity employer and prohibit discrimination and harrassment relating to such information. Quibi provides reasonable accommodations to assist with the application process, and, if hired, to perform the essential functions of the job. Examples of reasonable accommodations include making a change to the application process, providing documents in alternate format, or using specialized equipment. Please contact Quibi if you require a reasonable accommodation to apply for a job with us.

How do we use this information?

This information will be used to evaluate your eligibility for employment at Quibi, including:

  • Receiving job application and related materials;
  • Managing your job application account;
  • Evaluating job applicants and candidates for employment; 
  • Complying with state and federal law and regulations; 
  • Conducting background checks and contacting references;
  • Keeping records of the recruitment process;
  • Managing workers’ compensation claims; 
  • Arranging travel and reimbursement for interviews;
  • Analyzing and optimizing our recruitment process;
  • Obtaining and verifying background checks; and
  • Protecting our legitimate interests and legal rights.

We use Candidate Data as necessary for the legitimate interest of evaluating employment eligibility at Quibi and all related services listed above, to administer a future employment contract or contracting agreement with you, and to comply with legal obligations. 

Sharing of Candidate Data

We may share your information with Quibi employees that need to know the information for the purposes described in this policy, including in the recruiting, human resources, legal and information technology departments, and in the department responsible for the position(s) for which you are applying or for which you are being considered. We may also share your information with our third-party service providers, who provide services such as hosting and operating the career opportunities portal, recruiting assistance, work authorization, background checks, processing, and similar services.

We may disclose your information to third parties in the following ways: to protect the legal rights of Quibi and our affiliates or partners; to protect the safety and security of users or third parties; to enforce our Terms of Use; to protect against fraud; and to comply with or respond to the law or legal process or a request for cooperation by a government entity, whether or not legally required. If we sell all or part of our business, make a transfer of assets, or otherwise might be involved in a change of control transaction, or in the event of bankruptcy, we may transfer information from or about you to one or more third parties as part of the transaction, including the due diligence process.

In the scenarios mentioned above, your information may be transferred outside your country of residence for processing, including to countries whose laws are not regarded as providing an adequate level of protection for personal data under your local legislation. Such transfer and processing is subject to local law and, where required, will be subject to your consent. When making international transfers out of the European Union (or other countries with adequacy requirements) we use standard contractual data protection clauses which have been approved by the European Commission.

Data Retention

We retain Candidate Data for as long as needed for a legitimate interest, to fulfill a legal obligation, for contractual purposes, and as otherwise permitted under applicable law.

Your Rights

You can access and change most information by logging into your account. Depending on your region, you may also have the following some or all of the additional rights regarding your Candidate Data:

  • Right to access -  The right to access and learn more about the data we have about you.
  • Right to rectify - The right to amend or fix inaccurate information.
  • Right to delete - You have the right to delete your information.
  • Right to transfer - You have the right to download your data in a machine-readable format and request we send this to another organization.
  • Opt-out or withdraw consent - With certain types of data, you have the right to opt-out. Where we rely on consent as our legal basis, you have the right to withdraw your consent.

Where local law provides, you may have the right to make a complaint at any time to a data protection authority or regulator about our collection and use of your personal information. However, we would encourage you to first contact us directly to allow us an opportunity to resolve any concerns you may have.

Security

We maintain procedural, technical, and physical safeguards to help protect against the loss, misuse or unauthorized access, disclosure, alteration, or destruction of Candidate Information. These safeguards vary depending upon the sensitivity of the information we collect and store. Please be aware that no security solutions are infallible.

California Residents

We collect the following categories of personal information from or about you, as defined in the California Consumer Privacy Act of 2018 (“CCPA”) and as described in more detail above:

  • Identifiers, such as your name, contact information, social security number, and other government-issued ID numbers;
  • Account information (defined as “personal information” under the California consumer records law), such as your insurance policy number, education, employment history, and financial information;
  • Protected characteristics under California or other laws, such as sex, age, race, national origin, citizenship, immigration status, veteran status, religion, marital status, caring responsibilities, and health status (specifically regarding disabilities);
  • Internet or network activity information, such as your IP address, cookies, and interactions with us on our website or on other websites;
  • Professional or employment-related information, including your work history, HR data, and information relating to providing you benefits or reimbursements;
  • Educational information, such as your student records and grades
  • Inferences drawn from the above to create a profile or summary about your preferences, aptitude, and similar characteristics.

We use and disclose personal information collected from or about you for the purposes described in this Policy. We do not “sell” your Candidate Data as defined by CCPA.   

To make a request to use one of the rights described in this policy, please contact us in accordance with the “Contact Us” section. You must use the email used in your account to make the request. Alternatively, you may designate an authorized agent to make a data request to us on your behalf under the CCPA. In order for such an agent to make a request, they must provide proof of their power of attorney and valid government identification of both the requester and the agent. In some instances, we may decline to honor your request where an exception applies, such as where the disclosure of personal information would adversely affect the rights and freedoms of another California resident.

Changes

This policy was last updated January 29, 2020. We may make changes to it from time to time to better clarify our practices and comply with applicable laws. Changes to this policy will be posted on here, the career opportunities portal. Please view this page each time you access this portal to see the most updated version. 

Contact Us

If you have any questions about this privacy policy or your data rights, please reach out to privacy-contact@quibi.com. If you have a general question for us, please email help@quibi.com.